Overview
Multi-agent event management systems orchestrate the complexity of event planning and execution. Agent teams coordinate venues, manage vendors, handle registration, and optimize attendee experience—ensuring successful events while reducing planner workload.
Architecture
Event Brief → Planning Agent → Event Plan
↓
Venue Agent → Venue Selection
↓
Vendor Agent → Vendor Coordination
↓
Registration Agent → Attendee Registration
↓
Logistics Agent → Event Logistics
↓
Attendee Agent → Attendee Experience
Agent Roles
Planning Agent
- Creates event timelines
- Manages task dependencies
- Tracks planning milestones
- Coordinates team activities
Venue Agent
- Searches venue options
- Manages venue contracts
- Coordinates venue logistics
- Handles venue communications
Vendor Agent
- Sources and manages vendors
- Negotiates contracts
- Tracks vendor deliverables
- Manages vendor payments
Registration Agent
- Manages attendee registration
- Handles ticketing
- Processes payments
- Manages waitlists
Attendee Agent
- Personalizes attendee experience
- Provides event information
- Handles attendee questions
- Manages on-site assistance
Logistics Agent
- Coordinates transportation
- Manages equipment and supplies
- Handles catering logistics
- Manages audio/visual
Communication Agent
- Sends event communications
- Manages social media
- Handles invitations
- Creates event content
Analytics Agent
- Tracks registration metrics
- Measures engagement
- Collects feedback
- Analyzes event success
Event Planning Timeline
6+ Months Out:
├── Define goals and budget
├── Select venue
├── Book key vendors
└── Launch registration
3-6 Months:
├── Finalize program
├── Confirm speakers
├── Marketing push
└── Logistics planning
1-3 Months:
├── Final vendor coordination
├── Attendee communications
├── Materials production
└── Staff briefings
Event Week:
├── Final walk-throughs
├── Setup coordination
├── Attendee support
└── Real-time adjustments
Post-Event:
├── Feedback collection
├── Analytics review
├── Vendor settlements
└── Documentation
Attendee Experience
Pre-Event:
├── Registration confirmation
├── Travel information
├── Agenda preview
└── Networking suggestions
During Event:
├── Check-in assistance
├── Session recommendations
├── Networking facilitation
└── Real-time updates
Post-Event:
├── Thank you messaging
├── Content access
├── Feedback requests
└── Follow-up connections
Real-World Results
Event Planners:
- 50% reduction in planning time
- Better vendor coordination
- Improved attendee satisfaction
- Fewer day-of issues
Key Patterns
- Coordination Pattern: Multi-vendor orchestration
- Timeline Pattern: Milestone tracking and dependencies
- Personalization Pattern: Attendee experience customization
- Communication Pattern: Multi-channel attendee communication